CRUCIAL INFORMATION AND ADVISORIES
ITINERARY AND CHECK-IN
Check Your Itinerary: As soon as you receive your booked itinerary, check it thoroughly to make sure all booking details are correct as to name spelling, members of your travel party, dates, times, fares, and rates and notify us immediately of any corrections required.
Flight Check-in: Read all instructions carefully. Sign up for the airline app in your itinerary, so you are aware of schedule and gate changes. Give yourself extra time. Arrive 3 hours early for international flights and 2 hours early for domestic.
Reconfirmation: Schedule changes are quite common. Re-check exact flight times prior to departure and prior to your return.
TSA GOVERNMENT ISSUED ID CARD AND REAL ID:
Beginning May 3, 2023, every air traveler 18 years of age and older must present a REAL ID-compliant driver’s license, state-issued enhanced driver’s license, or another acceptable form of ID to fly within the United States https://www.tsa.gov/real-id . Review the full list of acceptable documentation here: https://www.tsa.gov/travel/security-screening/identification. If traveler is not sure whether his/her/their ID complies with REAL ID, check with traveler’s state’s Department of Motor Vehicles.
TRAVEL DOCUMENTS NOTICE (INCLUDING PASSPORT, VISA AND OTHER POTENTIAL NEEDS):
Passport copies are required to book and confirm international air reservations.
Travel documents, including passports, visas, and health/vaccination certificates required are the traveler’s responsibility: Valid Passports are absolutely required for all international destinations and the expiration date should be at least 6 months following the return date of traveler’s trip. Some countries require that traveler’s passport have 4 to 6 blank visa/stamp pages. Some airlines will not allow traveler to board if this requirement is not met (For more information see Frequently Asked Questions.). When travelling domestically or internationally, the U.S. Transportation Security Administration (TSA) and U.S. Department of Homeland Security (DHS) require that everyone carry acceptable identification in order to board a flight. Information can be found here: http://www.tsa.gov/traveler-information/acceptable-ids. Examples of acceptable identification include a DHS-designated enhanced driver’s license, USA Passport, or a foreign government’s validly issued passport. The name, date of birth and gender that appears on the identification card must exactly match the same data that is listed on airline ticket(s) and booking records. Failure strictly to comply with these requirements may result in denied boarding or an undue delay at an airport security checkpoint causing traveler to miss traveler’s flight.
VISA may be required. Please note that even when a visa is issued, a traveler may be denied entry since each country’s local immigration officials make the final entry decision. Several factors, including a past criminal record, may contribute to the decision of the local immigration official(s). Should a visa not be issued, Largay Travel and its affiliates are not responsible for lost payments made toward the contemplated trip.
Travel to or through Canada. If traveling to or through Canada, travelers with a Driving While Intoxicated (DWI) or other conviction should always check the current rules that exclude admission, as well as potential waivers to the exclusion. Largay Travel and its affiliates believe it is an invasion of privacy to make such an inquiry of a client. The final decision of entry rests with the immigration or border services officer.
(For more information: Click Here to Review Canadian Government Help Center Information)
VACCINATIONS AND IMPORTANT US STATE DEPARTMENT AND CENTERS FOR DISEASE CONTROL INFORMATION:
LARGAY TRAVEL and its affiliates strongly recommend that all travelers review each destination country’s specific information at USA State Department Website http://travel.state.gov and USA Centers for Disease Control Website at www.cdc.gov, both of which contain extremely important information on a regular basis, for information regarding incidence of disease, terrorism, safety issues, crime, the need for travel documentation (such as passports, visas, proof of health/vaccination certificates), health hazards, and other restrictions regarding travel to my domestic and/or international destination(s), and re-entry into the United States. Non-U.S. passport holders must contact the embassies of their destination and transit countries to obtain entrance requirements. Required or advised inoculations are the decision of the traveler, in consultation with traveler’s physician, and may need to be administered in a series of doses months ahead of a planned departure. The traveler must take such time element into account when making deposits and/or nonrefundable final payments.
Largay Travel and its affiliates strongly recommend that travelers purchase travel protection/insurance. Largay Travel and its affiliates offer travel protection/insurance as an additional product but advise that such insurance is NOT automatically included in the cost of an itinerary and must be purchased. Such insurance can protect against some or all of the following types of problems: third party default or bankruptcy, delay, trip interruption, trip cancellation, emergency medical expenses, emergency medical evacuation/repatriation, baggage loss, baggage delay, and/or travel assistance. While no one travel insurance policy can cover all circumstances, Largay Travel and its affiliates do offer its clients access to several reputable travel insurance companies, whose premiums, coverages, exclusions and deductibles are frequently different. Please read all travel insurance policies carefully, and if you have any questions, please call the travel insurance company for clarification, since they have the final word on what is covered by a claim and what is not.
Largay Travel and its affiliates have provided links to to two of our preferred travel insurance companies with this notice, so traveler can review their coverage and policies:
Important note: You are advised that travel insurance/protection must usually be purchased within a certain number of days from when the deposit is paid in order to avoid waiving coverage for pre-existing conditions. The timeframe is imposed by the travel insurance company and is typically 7 to 21 days from the date of deposit.
SPECIAL REQUESTS AND FOOD ALLERGIES: Please note special meal requests and food allergies on your registration and client information forms. Largay Travel and its affiliates cannot be responsible if special requests are not met but we will pass them on to the airlines, hotels and restaurants. If you have dietary restrictions or food allergies, be sure to carry your medications with you at all times. You should carry a list of food allergies written in the language of the country in which you are dining to present to the food service staff. Also, discuss your special needs with your travel and tour personnel and ask the wait staff about the foods you are served.
MOBILITY CONCERNS: Sightseeing on tours almost always includes walking. Visits to historical places often mean climbing stairs and walking on uneven surfaces or cobblestones. The Americans with Disabilities Act (“ADA”) is only applicable within the U.S., and facilities for disabled individuals are limited outside its borders. A qualified and physically able companion must accompany travelers who need such assistance. Motorized scooters are unsuitable for many trips. Transportation services, including many tour motor coaches, are not equipped with wheelchair ramps. Handicap accessibility is not always available. Tour personnel are not able to provide attendant services. Consult your physician if you have any concerns about your ability to participate.
RISK ASSESSMENT AND TRAVELER REGISTRATION:
Travelers understand that travel to certain destinations may involve greater risk than others. Largay Travel urges travelers to remain informed on a daily basis as to current news, as well as to review travel prohibitions, warnings, announcements and advisories issued by the United States Government prior to booking travel to international destinations. Information on conditions in various countries and the level of risk associated with travel to particular international destinations can be found at http://www.state.gov, http://www.tsa.gov, http://www.dot.gov, http://www.faa.gov, http://www.cdc.gov, and http://www.cbp.gov. The Smart Traveler Enrollment Program (STEP) is a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country. STEP allows travelers to enter information about my upcoming trip abroad so that the Department of State can better assist me in an emergency. Registration is recommended and provided by going to https://step.state.gov/step/.
I agree to visit the Websites of the USA Centers for Disease Control, www.cdc.gov; and the International Society of Travel Medicine, www.istm.org .
TRAVEL BY MINORS:
Although minors under 18 years of age may be able to travel to another country without either one of their parents, they may be required to furnish a notarized written consent letter from one or both parents consenting to such travel. Click here for Minor Travel Consent Form. Minors interested in traveling without their parents or with only 1 parent should contact the embassy to address admissibility questions Click here for information. A list of embassies and entry requirements can be obtained at the Department of State website , or call the particular embassy by phone. Check each airline and every other transportation provider for individual policies, additional fees and requirements.
All travelers are referred to always check the list of countries that require airlines to treat the passenger cabin with insecticides prior to the flight or while on the aircraft on the DOT’s website, as this list is updated from time to time: https://www.transportation.gov/airconsumer/spray.
TERMS AND CONDITIONS
For purposes of this agreement, “Largay Travel” shall include Largay Travel, Inc. and its affiliate agencies.
“Client” shall include the person or entity paying for the travel services as well as those utilizing the services.
“Crucial Information and Advisories” as set forth above are incorporated herein and made a part hereof.
The client represents that client has reviewed and accepts Largay Travel’s Fee Structure on behalf of client and anyone in client’s party. Client acknowledges and accepts there are cancellation policies, change fees, and penalties that apply to client’s travel plans and services if same have been provided in writing. Client agrees to all such cancellation policies, change fees, and penalties, and understands that unused portions of travel vouchers are non-refundable.
Pricing, Changes in Pricing and Currency Fluctuation
Largay Travel will make every reasonable effort to honor pricing as originally quoted. However, under certain circumstances, additional costs by a supplier or governmental entity may be imposed due to an increase in the cost for one or more of the applicable travel components.
Flight confirmation is subject to availability, and prices are subject to change after the date of deposit, including price increases in the price of a seat, baggage charges, applicable fuel surcharges, or increases in any government-imposed fee or tax.
Currency exchange rates fluctuate. Prices are subject to change based upon currency exchange rate fluctuations, provided actual variations have occurred.
If for any reason client’s credit card charges are later declined or reversed, Largay Travel is unable to receive payment for same, or client owes Largay Travel any other sums that are not paid within thirty (30) days after same are due, client acknowledges that Largay Travel shall be entitled to recovery, including reasonable attorneys’ fees in connection with collection and interest on unpaid charges at 12% per annum (or the highest rate permitted by law).
Client agrees that if client initiates a credit card chargeback that is successful and the supplier makes a claim against Largay Travel for some or all of such chargeback, client is responsible to Largay Travel for such amounts successfully claimed by the supplier.
Client agrees that client is responsible for all charges, regardless of the reason.
In this era of economic and political uncertainty, Largay Travel and it’s affiliate agencies encourage its clients to protect their travel funds by using their credit cards and purchasing travel protection/insurance.
Since Largay Travel strongly recommends that all clients purchase Travel Protection/Insurance, any client who does not elect to purchase travel insurance/trip protection will be required to complete a Travel Insurance Declination Agreement.
Behavior. If client’s behavior prevents a travel supplier from rendering contracted services, Largay Travel is not liable for refund of such services.
Consumer disclosure notice, disclaimer of liability and assumption of the risk by client:
Largay Travel recommends that its clients pay for all travel plans by credit card, since credit card companies provide the best possible form of consumer protection against the loss of funds due to supplier bankruptcy. Whether a client pays by credit card, cash, check or debit card, Largay Travel will not be held financially liable for the failure of a travel supplier to provide all of their contracted-for services to you, whether due to bankruptcy, weather, labor problems, mechanical issues, terrorism, disease, epidemic, pandemic, political unrest, governmental rulings, acts of war, careless actions, cessation of services or other unforeseen circumstances that causes any sort of injury, death, damage, delay or inconvenience, or any indirect or consequential damages resulting therefrom. Largay Travel is not the source or supplier of travel services and acts solely as an agent for the actual suppliers of such services.
Largay Travel does not guaranty or ensure the services to be provided by any supplier, the financial position of suppliers, the ability or inability of a supplier to honor credits, and/or the reimbursement for any loss experienced as a result of the financial condition of suppliers.
The undersigned client and all persons in the client’s traveling party hereby release and discharge Largay Travel, and Largay Travel’s agents, employees, officers, directors, shareholders, and independent contractors (the “Releasees”) , from and against any and all liability arising from my participation in the trip, including third party negligence, Acts of God, force majeure, epidemic, pandemic, and the undersigned client and all persons in the client’s traveling party agree that this release will be legally binding upon them and their heirs, successors, assigns, and legal representatives, it being the client’s intention fully to assume all risk of travel and to release the Releasees from any and all liabilities to the maximum permitted by law.
The client acknowledges that he/she/they are aware that the trip being undertaken involves potentially dangerous activities and, depending on the itinerary (whether or not in remote areas of the world), with a risk of illness, injury or death which may be caused by forces of nature, illness, disease, epidemic, pandemic, accident, willful or criminal conduct of third parties, terrorism or other factors. The client represents that client make a conscious decision to assume the inherent risks of the trip’s activities. The client further acknowledge that weather conditions may be severe, adverse and/or unpleasant and that medical services or facilities may not be readily available or accessible or consistent with standards in the United States during some or all of the time during which the client is participating on the trip and that when same are available, they may not be of the quality which exists in the United States.
By offering travel for sale to particular destinations, Largay Travel does not represent or warrant that travel to such destinations is advisable or without risk. Largay Travel shall not be liable for costs, damages, or losses that may result from travel to such destinations. Participation by the client and a client’s traveling party constitutes acceptance of such events at each traveler’s own risk.
“Force Majeure” means, for the purposes herein, any circumstances beyond the reasonable control of Largay Travel, including, but without limitation, acts of God, fire, explosion, volcanic eruptions, earthquake, accident, war or threat of war declared or undeclared, acts of any governmental authority or other authorities, strikes or labor disputes (other than a dispute involving the party seeking to invoke this clause), government intervention, acts or threats of terrorism, civil disturbances, invasion, act of foreign enemies, mobilization, embargo, epidemic, pandemic, outbreak, sickness, disease, quarantine, requisition, defects in machinery and vehicles, delay, wildlife, curtailment of transportation facilities, hazardous weather conditions, contamination by radioactivity from any nuclear fuel or from any nuclear waste, or other untoward occurrences, or any change in laws or regulations that makes it illegal, impossible, or commercially impracticable to perform the travel services.
Largay Travel shall not be deemed to be in breach of these terms and conditions or otherwise be liable by reason of delay in performance or non-performance of any of its obligations hereunder, to the extent that any such delay or non-performance is due to any Force Majeure.
If Largay Travel and/or any of its travel suppliers are affected by Force Majeure, they shall be entitled to, and may in their sole and absolute discretion, vary or cancel any itinerary or arrangement in relation to the trip. Payment of any refund by Largay Travel as a result of the non-performance of any obligations hereunder shall remain in its sole and absolute discretion, although Largay Travel shall use its reasonable efforts to obtain reimburse from third parties when reasonably possible. However, Largay Travel shall be entitled to deduct from any refund recovered the reasonable actual and out of pocket costs paid by or on behalf of Largay Travel relating to the Force Majeure, including work performed and costs expended prior to the date of cancellation due to the Force Majeure and applicable cancellation fees. Client agrees to accept as full and complete performance of travel services as Largay Travel and third-party travel suppliers can make.
These Terms and Conditions shall be interpreted and enforced in accordance with the laws of the State of Connecticut, without regard to any conflicts or choice of law principles and shall be as broad and inclusive as permitted by such laws. Venue shall be only in the state or federal courts of the State of Connecticut, in the County of New Haven. If any provision of this contract is held unenforceable by a court, such unenforceability shall not affect any other provision. In connection with any action or legal proceeding arising out of this Agreement, the parties hereby specifically and knowingly waive any rights that either party might have to demand a jury trial.